Here is the text translated to American English, with the formatting preserved:
Besides academic transcripts, most U.S. universities also require an official evaluation of these transcripts in order to assess your academic performance using the American grading system. These so-called Transcript Evaluations are prepared by third-party providers such as SpanTran, InCred, or IEE (International Education Evaluations), and include an accurate conversion of your school grades to the U.S. system, as well as a confirmation of the authenticity of the documents.
The method by which the evaluations must be sent or uploaded to the universities varies depending on the institution. This section will show you how to ensure that your evaluations are properly submitted to complete the application process successfully.
A Transcript Evaluation is an official report created by a recognized evaluation service. It includes:
A conversion of your German/Austrian or Swiss grades to the U.S. GPA (Grade Point Average) system.
A confirmation of the authenticity of the submitted documents.
Information on whether your academic education meets the requirements of American higher education.
Without a proper evaluation, U.S. universities cannot fully process your application, as they have no basis for comparing your academic achievements.
Important:
Each university has its own requirements and may only accept certain evaluation providers. Make sure to check the exact requirements of your desired university before requesting an evaluation. Detailed instructions on how to request an evaluation can be found in our articles on SpanTran and IEE.
There are two main ways in which the evaluations must be submitted: direct delivery by the evaluation company or upload through the application portal. The required method depends on the specific requirements of the university.
Many universities require the evaluation reports to be sent directly from the evaluation company (e.g., SpanTran, InCred, IEE) to the university. This is usually done by email or mail and is organized by the evaluation company itself.
To arrange the delivery:
Log in to the evaluation company's account.
For SpanTran or IEE: Log in to your account and under "Report Delivery" select the option to send the report directly to the university.
For InCred: Make sure you provided your NAIA ID when requesting the evaluation, so that the evaluation can be directly forwarded to the NAIA.
Provide the university's email address or postal address.
You can find this either in the university's application portal or directly on the Admissions Office website.
Example email addresses: admissions@college.edu.
Check for any additional fees.
Some evaluation providers may charge an additional fee if the evaluation is to be sent to multiple recipients. Clarify this in advance with the provider.
Confirm the delivery.
Wait for an email confirmation from the evaluation company that the documents have been sent.
Keep the confirmation email as proof in case of any later questions.
Some universities allow the evaluation reports to be uploaded directly to the application portal. In this case, you will receive the final documents as a PDFf-file from the evaluation company, which you can then upload yourself.
To proceed with the upload:
Download the evaluation as a PDF file.
Make sure the file is legible and complete.
Name the file clearly, e.g., Transcript Evaluation_SpanTran_YourName.pdf.
Log in to the university's application portal.
Go to the "Supporting Documents" or "Upload Transcripts/Evaluations" section.
Look for the upload function for "Transcript Evaluations".
Upload the document.
Make sure the file size does not exceed the maximum allowed.
Check after uploading that the file is displayed correctly.
Confirm the upload and save the process.
Take a screenshot of the uploaded document as proof.
Check the application status regularly.
Sometimes it takes a few days for the documents to be marked as "Received". If this does not happen, contact the university to ensure that the upload was successful.
If your university requires the evaluation reports to be sent directly by email from the evaluation company, you can use the following sample email:
Sample Email
Subject: Official Transcript Evaluation for [Your Name | Your Date of Birth]
Email:
Dear Admissions Team,
Please find attached the official transcript evaluation report for [Your Name], a prospective student applying for admission. This evaluation was conducted by [SpanTran/IEE/InCred] and includes a detailed analysis of the academic records from grade 9 onwards.
If you need any additional information or further clarification, please feel free to reach out to us directly at [official email of the evaluation company].
Best regards,
[Name of the contact person at the evaluation company]
[Position/Title]
[Name of the evaluation company, address, phone number]
Note:
If you have arranged for the evaluation company to send the documents, check your application status in the university's portal afterwards to ensure that the documents have been received correctly.
After sending or uploading, it is important to regularly check the application status. Many universities update the status within a few days and mark the evaluation reports as "Received" or "In Review".
If the documents are not marked after a week:
Contact the university's Admissions Office.
Provide your application number and the name of the evaluation company.
Inquire whether the documents have been received.
Reach out to the evaluation company.
Ensure that the evaluation was actually sent and inquire about a tracking code or proof.
These steps will ensure that your Transcript Evaluation is correctly submitted to the university. If you have any questions or need assistance, the Smarthlete team is always available to help!